We are seeking a detail-oriented and organized Coordinator to manage various tasks associated with the installation, inspection, and permit process, while also supporting and leading community event coordination efforts. This dynamic role blends back-end project organization with front-facing brand engagement. You'll be the go-to person for ensuring smooth project execution through timely permitting and documentation—and you'll also help us shine in the community through events.
WHY JOIN US:
- Weekly Pay + Paid Training
- Medical, Dental, Vision Insurance
- Health Savings Account
- Short-Term & Long-Term Disability
- Company Paid Life Insurance
- PTO including vacation, sick and holiday
- Matching 401(k) (4%) + ROTH IRA
- On-going training & development, growth opportunities
WHAT YOU WILL DO:
🔧 Permit & Job Coordination
- Enter all jobs into the CRM and ensure accurate documentation is scanned and uploaded (e.g. pick tickets, AHRI certificates, permits).
- Track and collect documents for permits, apply for them, and monitor approvals through local municipalities.
- Schedule and confirm inspections with clients and coordinate necessary follow-ups for failed inspections or corrections.
- Maintain equipment registration records, rebate documentation, warranty info, and filter specs.
📝 Documentation & Communication
- Keep installation and permit tracking logs current and organized.
- Send certified letters to unreachable customers regarding inspections.
- Provide welcome packets and registration details to homeowners.
- Review closed tickets and collect payment if needed.
📅 Community & Event Coordination
- Plan and coordinate events including local sponsorships, trade shows, and community engagement events.
- Manage logistics such as securing venues, coordinating vendors, acquiring necessary permits, and preparing branded materials.
- Partner with internal marketing team to promote events via email, social media, and local outreach.
- Attend and represent the company at community events and build relationships.
- Track event success and contribute ideas to improve engagement and community presence.
📚 Training & Development
- Participate in ongoing learning to stay current with permitting practices, municipality updates, and best practices for event planning.
✅ Additional Responsibilities
- Perform other related duties as needed to support company operations and outreach goals.
WHAT YOU WILL NEED:
- Strong organizational skills with excellent attention to detail.
- Ability to juggle multiple tasks and meet deadlines.
- Confident communicator—comfortable speaking with customers, vendors, and event attendees.
- Familiarity with permit processes and municipality regulations is a plus.
- Experience in event planning or community outreach (professional or volunteer).
- Proficiency in CRM systems and cloud-based tracking tools (ServiceTitan is a plus).
- A team player with a positive, can-do attitude and adaptability.
Ready to advance your career and make an impact both inside the office and out in the community?
Apply today and become a key player in our success!
